Free income and expenses tracker for taxi and private hire drivers
Log fares, fuel and fees as you go, see what you're really taking per hour, and export a tax year's figures as a spreadsheet. It works offline once it's loaded, and nothing you type leaves your phone.
Before you start
Add what you earn and what you spend, and the tracker keeps running totals by day, week, month and tax year. Set your weekly operator fee or car rental once and it takes them off for you.
Your entries stay on this device only. There's no account and nothing is sent to us or anyone else, so if you clear your browser data or lose your phone, they're gone. Export a backup now and then, and keep the file somewhere safe.
On an iPhone, Safari can clear a site's stored data if you go seven days of using Safari without opening it. Adding the tracker to your home screen (how to do it) gives it its own count, but a backup file is still the only copy that's truly safe.
Add entry
Everything marked optional can be left blank. Add hours to see your take per hour after costs. Add start and finish times, or use Start shift and End shift, to see your best times to work. A source (Uber, Bolt, the rank and so on) shows which work pays best.
Entries
Your figures for this period
Set aside for tax (optional)
Your own figure, to help you save. Pick the percentage of your profit after costs you want to put aside. This isn't a tax calculation or tax advice: GOV.UK explains how Income Tax is worked out.
Income by source
Before costs, because fuel and fees can't be split between sources. Hours count only on entries that have them.
Best times to work
Income by category
Outgoings by category
Charts
Uses the same period as the Entries list.
Backup and export
The backup file holds everything, including your weekly charges, categories, sources, target and set-aside percentage, and can be imported on another phone. The CSV opens in Excel, Numbers or Google Sheets and includes your weekly charges as rows. The accountant summary prints on its own, or saves as a PDF from the print screen.
To use it like an app, add it to your home screen. How to install.
More tools
Optional. Fill in what you pay every week and it's taken off automatically from the week you choose, so you don't have to add it by hand. A weekly target adds a progress bar under this week's figures. Leave a box empty if it doesn't apply.
Add your own categories and income sources, or remove ones you don't use. Removing one doesn't change entries you've already logged.
Put it on your home screen
Once it's on your home screen it opens like an app, full screen, and works with no signal.
- iPhone (Safari): open this page, tap the Share button, then Add to Home Screen.
- Android (Chrome): open this page, tap the three-dot menu, then Install app or Add to Home screen. Some phones show an install button on the page instead.
On an iPhone, the home screen version may not see entries you made in Safari. If you've already logged some there, export a backup in Safari and import it into the home screen version.
Quarters and Making Tax Digital
HMRC is bringing in Making Tax Digital for Income Tax in stages from April 2026. According to HMRC's guide, whether you have to use it depends on your qualifying income: your total turnover from self-employment and property, before expenses, as shown on your tax return for an earlier year.
| Tax return for | Qualifying income | Use Making Tax Digital from |
|---|---|---|
| 2024 to 2025 | Over £50,000 | 6 April 2026 |
| 2025 to 2026 | Over £30,000 | 6 April 2027 |
| 2026 to 2027 | Over £20,000 | 6 April 2028 |
Thresholds and start dates from Using Making Tax Digital for Income Tax for the first time, GOV.UK, updated 16 October 2026.
If it applies to you, you keep digital records in compatible software and send HMRC a quarterly update every three months. HMRC's page on quarterly updates gives the standard update periods as ending on 5 July, 5 October, 5 January and 5 April. Each update covers the tax year so far from 6 April, and is due by the 7th of the following month.
The tracker's quarters follow those dates: 6 April to 5 July, 6 July to 5 October, 6 October to 5 January and 6 January to 5 April. The accountant summary for a quarter shows that quarter and the tax year to date, which is what an update covers.
The tracker doesn't send anything to HMRC and isn't Making Tax Digital software. HMRC says you need compatible software for that, and its guide links a tool for finding some. A quarter's CSV or accountant summary can help you or your accountant fill that software in. None of this is tax advice.
Your figures stay on your phone
There's no sign-up, no ads and no tracking on this page. Everything you type is stored by your browser on this device. The tracker never sends it anywhere, and the offline copy only ever downloads the tracker's own files from this site.
That also means nobody can recover your entries for you. Safari on iPhone deletes a site's stored data, including offline copies, after seven days of Safari use without the site being opened, according to WebKit, the team behind Safari. The same post says a home screen web app keeps its own count of days of use instead. Either way, export a backup regularly and keep it somewhere other than your phone.
Why keep records at all
If you drive self-employed, HMRC says you must keep records of your business income and expenses for your Self Assessment tax return. That means all sales and income and all business expenses, with proof such as receipts and bank statements. A tracker is a running log, not proof, so keep the receipts too.
You have to keep those records for at least 5 years after the 31 January submission deadline of the tax year they belong to. A tax-year CSV export, saved somewhere safe each year, makes that easy.
The tax year runs from 6 April to 5 April. GOV.UK gives the current one as 6 April 2026 to 5 April 2027, and that's what the "This tax year" filter uses.
What the CSV export is useful for
The tax-year export gives you every entry between 6 April and 5 April in one file, with the date, category, how it was paid, hours, miles and amount. Weekly fixed charges appear as rows of their own. You can total it by category in a spreadsheet, check it against your bank statements, or hand it to an accountant instead of a carrier bag of receipts.
The categories match the kinds of vehicle cost GOV.UK lists as allowable expenses for the self-employed, such as fuel, insurance, repairs and servicing, parking, hire charges and licence fees. The same page says you can't claim for fines, non-business driving or travel between home and work. Whether a particular cost counts for you is a question for HMRC's expenses guide or an accountant, not this page.
The flat-rate mileage option
Instead of adding up real running costs, some self-employed drivers can claim a flat rate per business mile under HMRC's simplified expenses. When this page was written the rate for cars was 55p a mile for the first 10,000 miles in 2026 to 2027, and 25p after that. It doesn't cover cars designed for commercial use, and the page names black cabs and hackney carriages. Once you use flat rates for a vehicle you have to keep using them for as long as you use that vehicle in the business, so read the whole page before choosing.
The miles you log here are a record, nothing more. The tracker doesn't work out a mileage claim, and it can't tell which of your miles count as business miles.
This isn't tax advice
The tracker adds up what you type in, and the notes above point to HMRC's own pages. Neither tells you what to claim or how much tax you'll owe, and the set-aside figure is only the percentage you chose. If you're unsure, check with HMRC or a qualified accountant.
Sources
- Business records if you're self-employed — GOV.UK (read 2 November 2026)
- What records to keep — GOV.UK (read 2 November 2026)
- How long to keep your records — GOV.UK (read 2 November 2026)
- Income Tax rates and Personal Allowances — GOV.UK (gives the current tax year as 6 April 2026 to 5 April 2027; read 2 November 2026)
- Expenses if you're self-employed — GOV.UK (read 2 November 2026)
- Car, van and travel expenses — GOV.UK (read 2 November 2026)
- Simplified expenses: vehicles — GOV.UK (rates for 2026 to 2027; read 2 November 2026)
- Using Making Tax Digital for Income Tax for the first time — GOV.UK (updated 16 October 2026; read 2 November 2026)
- Send quarterly updates — GOV.UK (updated 16 October 2026; read 2 November 2026)
- Full Third-Party Cookie Blocking and More — WebKit (24 March 2020; read 2 November 2026)